Automate travel request handling without changing your trusted tools
Automate travel request handling without changing your trusted tools
Vairo manages your complete offline booking workflow from travel request to booking and beyond. One platform that connects your GDS, profile tools, and travel services, showing the right information at the right moment.
The Challenge
The Challenge
The Challenge
Offline bookings shouldn't mean outdated workflows.
Your corporate clients expect the speed and precision of online booking tools, but your offline workflow is held together by screen switching, manual checks, and hoping nothing falls through the cracks.
Too many screens, too little time
Jumping between your GDS, profile systems, policy documents, and email costs you hours every day... and mistakes happen in the gaps.
Too many screens, too little time
Jumping between your GDS, profile systems, policy documents, and email costs you hours every day... and mistakes happen in the gaps.
Too many screens, too little time
Jumping between your GDS, profile systems, policy documents, and email costs you hours every day... and mistakes happen in the gaps.
Compliance after the fact
Travel policies and supplier deals are checked after bookings are made, not during. You're catching problems instead of preventing them.
Compliance after the fact
Travel policies and supplier deals are checked after bookings are made, not during. You're catching problems instead of preventing them.
Compliance after the fact
Travel policies and supplier deals are checked after bookings are made, not during. You're catching problems instead of preventing them.
Missed opportunities
Negotiated rates and preferred suppliers go unused because the information isn't visible when agents need it most.
Missed opportunities
Negotiated rates and preferred suppliers go unused because the information isn't visible when agents need it most.
Missed opportunities
Negotiated rates and preferred suppliers go unused because the information isn't visible when agents need it most.
No visibility for managers
Service levels, workload distribution, and team performance are invisible until something goes wrong.
No visibility for managers
Service levels, workload distribution, and team performance are invisible until something goes wrong.
No visibility for managers
Service levels, workload distribution, and team performance are invisible until something goes wrong.
The Solution
The Solution
The Solution
One platform for your entire offline booking workflow.
Vairo brings efficiency, automation, and oversight to offline bookings without forcing you to change how you work. It enhances your existing ecosystem instead of replacing it.
Connected Ecosystem
Integrates with your GDS, profile management, carbon tracking, travel documents, and more. All your tools, one workflow.
Connected Ecosystem
Integrates with your GDS, profile management, carbon tracking, travel documents, and more. All your tools, one workflow.
Connected Ecosystem
Integrates with your GDS, profile management, carbon tracking, travel documents, and more. All your tools, one workflow.
Automation Where It Matters
Capture booking data automatically, generate professional quotes instantly, and eliminate the manual work that slows you down.
Automation Where It Matters
Capture booking data automatically, generate professional quotes instantly, and eliminate the manual work that slows you down.
Automation Where It Matters
Capture booking data automatically, generate professional quotes instantly, and eliminate the manual work that slows you down.
Right Info, Right Time
Traveler profiles, company policies, and supplier preferences surface exactly when agents need them - during the quote, not after.
Right Info, Right Time
Traveler profiles, company policies, and supplier preferences surface exactly when agents need them - during the quote, not after.
Right Info, Right Time
Traveler profiles, company policies, and supplier preferences surface exactly when agents need them - during the quote, not after.
Prevent, Don't Retrospect
Policy compliance and deal utilization are checked before bookings are confirmed. Catch issues in the quote phase, not the audit.
Prevent, Don't Retrospect
Policy compliance and deal utilization are checked before bookings are confirmed. Catch issues in the quote phase, not the audit.
Prevent, Don't Retrospect
Policy compliance and deal utilization are checked before bookings are confirmed. Catch issues in the quote phase, not the audit.
Service Level Visibility
Monitor offline workflow performance like never before. Track response times, workload, and quality across your team.
Service Level Visibility
Monitor offline workflow performance like never before. Track response times, workload, and quality across your team.
Service Level Visibility
Monitor offline workflow performance like never before. Track response times, workload, and quality across your team.
Modern Client Communication
A dedicated customer portal gives your corporate clients visibility, interaction, and the personal service experience they value.
Modern Client Communication
A dedicated customer portal gives your corporate clients visibility, interaction, and the personal service experience they value.
Modern Client Communication
A dedicated customer portal gives your corporate clients visibility, interaction, and the personal service experience they value.
How it works
How it works
How it works
From request to booking
and beyond.
Vairo manages every stage of the offline booking journey, ensuring nothing falls through the cracks.
1. Travel Request
Requests arrive organized with all traveler and company context already attached. No chasing for information.
1. Travel Request
Requests arrive organized with all traveler and company context already attached. No chasing for information.
1. Travel Request
Requests arrive organized with all traveler and company context already attached. No chasing for information.
2. Quote & Compliance
Generate quotes with policy checks, deal utilization, and traveler preferences validated automatically.
2. Quote & Compliance
Generate quotes with policy checks, deal utilization, and traveler preferences validated automatically.
2. Quote & Compliance
Generate quotes with policy checks, deal utilization, and traveler preferences validated automatically.
3. Booking
Confirm bookings with confidence. Agency policies, supplier preferences, and margins are enforced before finalization.
3. Booking
Confirm bookings with confidence. Agency policies, supplier preferences, and margins are enforced before finalization.
3. Booking
Confirm bookings with confidence. Agency policies, supplier preferences, and margins are enforced before finalization.
4. Post-Booking
Track changes, manage amendments, and maintain communication through the customer portal until travel is complete.
4. Post-Booking
Track changes, manage amendments, and maintain communication through the customer portal until travel is complete.
4. Post-Booking
Track changes, manage amendments, and maintain communication through the customer portal until travel is complete.
Built for Every Role
Built for Every Role
Built for Every Role
Benefits across your entire agency.
Vairo helps travel agents work faster, managers work smarter, and customers stay connected.
For Travel Agents
Focus on service, not screens. Stop switching between systems. Everything you need is in one place: profiles, policies, quotes, communication. Spend your time on what matters: delivering exceptional personal service.
For Travel Agents
Focus on service, not screens. Stop switching between systems. Everything you need is in one place: profiles, policies, quotes, communication. Spend your time on what matters: delivering exceptional personal service.
For Travel Agents
Focus on service, not screens. Stop switching between systems. Everything you need is in one place: profiles, policies, quotes, communication. Spend your time on what matters: delivering exceptional personal service.
For Team Leaders & Managers
Visibility you've never had. Monitor service levels, manage workload distribution, and ensure quality across your team. See what's happening in real-time, not in end-of-month reports.
For Team Leaders & Managers
Visibility you've never had. Monitor service levels, manage workload distribution, and ensure quality across your team. See what's happening in real-time, not in end-of-month reports.
For Team Leaders & Managers
Visibility you've never had. Monitor service levels, manage workload distribution, and ensure quality across your team. See what's happening in real-time, not in end-of-month reports.
For Corporate Customers
Personal service, modern experience. Your customers get a dedicated portal to view quotes, approve bookings, and communicate with your team - all while keeping the personal relationship they chose you for.
For Corporate Customers
Personal service, modern experience. Your customers get a dedicated portal to view quotes, approve bookings, and communicate with your team - all while keeping the personal relationship they chose you for.
For Corporate Customers
Personal service, modern experience. Your customers get a dedicated portal to view quotes, approve bookings, and communicate with your team - all while keeping the personal relationship they chose you for.
Integrations
Integrations
Integrations
Connects your entire travel ecosystem.
Vairo integrates with the tools you already use, bringing them together into one unified workflow. No more silos, no more switching.
Vairo integrates with the tools you already use, bringing them together into one unified workflow. No more silos, no more switching.
GDS Systems
GDS Systems
GDS Systems
Profile Management
Profile Management
Profile Management
Carbon & Sustainability
Carbon & Sustainability
Carbon & Sustainability
Travel Documents
Travel Documents
Travel Documents
CRM
CRM
CRM
Mid & Back Office
Mid & Back Office
Mid & Back Office
Customer Portal
Customer Portal
Customer Portal
Keep the personal touch, add modern convenience.
Your corporate clients chose you for personal service, not a faceless booking engine. Vairo's customer portal gives them modern communication tools while preserving what makes your agency special.
Clients can view and compare quotes, approve bookings, update traveler information, and communicate with your team — all in one place, with your branding.
✓ Branded portal experience with your agency's identity
✓ Quote comparison and approval workflows
✓ Traveler profile and preference management
✓ Direct communication with your team
✓ Branded portal experience with your agency's identity
✓ Quote comparison and approval workflows
✓ Traveler profile and preference management
✓ Direct communication with your team
✓ Branded portal experience with your agency's identity
✓ Quote comparison and approval workflows
✓ Traveler profile and preference management
✓ Direct communication with your team
Easy Adoption
Easy Adoption
Easy Adoption
Enhance your workflow. Don't replace it.
Vairo doesn't ask you to change how you work. It integrates with your existing systems and processes, making them better, faster, and more automated.
Keep your workflow
Work with your trusted travel tools as you do today. Vairo captures and enhances, it doesn't replace.
Keep your workflow
Work with your trusted travel tools as you do today. Vairo captures and enhances, it doesn't replace.
Keep your workflow
Work with your trusted travel tools as you do today. Vairo captures and enhances, it doesn't replace.
No big-bang migration
Start with quotes, expand to full workflow management. Adopt at your own pace.
No big-bang migration
Start with quotes, expand to full workflow management. Adopt at your own pace.
No big-bang migration
Start with quotes, expand to full workflow management. Adopt at your own pace.
Your processes, automated
Configure Vairo to match how your agency works, not the other way around.
Your processes, automated
Configure Vairo to match how your agency works, not the other way around.
Your processes, automated
Configure Vairo to match how your agency works, not the other way around.
FAQs
FAQs
FAQs
Frequently Asked Questions
Do I need to change how my team works today?
Which GDS systems do you support?
How long does it take to get started?
How do the integrations work?
Can my corporate clients access the system?
Is my data secure?
What does Vairo cost?
Do I need to change how my team works today?
Which GDS systems do you support?
How long does it take to get started?
How do the integrations work?
Can my corporate clients access the system?
Is my data secure?
What does Vairo cost?
Do I need to change how my team works today?
Which GDS systems do you support?
How long does it take to get started?
How do the integrations work?
Can my corporate clients access the system?
Is my data secure?
What does Vairo cost?